10 Task Management Software & Tools in 2024

Marlon Misra Oct 08, 2024

Assembly gives you the tools you need to start, run, and grow your client business. Try it for free!

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A recent Microsoft study involving 31,000 participants worldwide found that 68% of respondents felt they didn’t have enough time during the workday to complete their tasks.

That’s a lot of people all over the globe!

I remember my office days as a full-time SEO, when up to half of my productive hours were wasted on meetings, emails, chatting with people, and defining priorities.

I’d come to work determined to hit my targets, but by the end of the day, I was left frustrated, with many tasks still unchecked on my to-do list.

Over time, the list only grew longer, forcing me to put in extra hours to catch up.

Can you relate?

This is a clear example of how bad time management can hurt businesses and individuals.

I’m sure those people wonder how to become more productive at work and spend less time on low-value tasks.

They want to improve, but often don’t know how.

As a busy solopreneur, I’ve experimented with various project management strategies, from the Pomodoro Technique to the Eat That Frog approach, and even outsourcing.

Ultimately, what really helped was the introduction of a task management software — Assembly — to handle all my projects, client communications, and billing tasks in one place.

What is task management software?

Task management software is like a digital to-do list that helps you organize and keep track of your tasks. You can add tasks, set deadlines, and even break down big projects into smaller steps. Its primary goal is to organize your routine and ensure you don’t forget your core priorities.

How to choose the best task management software

Choosing the right task management tool is like finding the perfect pair of shoes – it needs to fit your style and needs.

Ask yourself the following question: Are you a solopreneur, like me, tackling a mountain of to-dos, or leading a complex project?

This will help you define what you want to accomplish.

Once you understand your goals and needs, you can start looking for software that aligns with your workflow.

Next, consider features. Do you need simple task lists, detailed project planning, or seamless team collaboration? Make a list of your must-haves.

Don’t forget about ease of use and your budget. Try out a few free trials or demos to see what feels right.

Since I manage my online business solo, I was looking for software with a clear user interface that would be simple to use, and that would have all the features I’d need to work successfully with my clients.

Assembly has ticked all the boxes since when I started using it in July 2024.

10 free and paid task management tools in 2024

Here are 10 software products for task management to consider in 2024:

Assembly

Best for: Task management software for service businesses
Free trial: 14-day free trial, no credit card required
Pricing: Starts at $39 per month

Assembly is a complete client portal that lets you manage everything in the client journey—from capturing leads and signing contracts to invoicing, payments, file sharing, and communication.

Plus, with the App Marketplace, you can seamlessly integrate various task management tools into your workflow.

Here’s a short introductory video of how to easily create a client portal in Assembly and invite your clients.

Assembly: Creating and Inviting Clients

Benefits of Assembly

Assembly has been actively working on the dedicated Task App that will let you create and assign tasks to other internal users, such as your clients or team members.

Sign a contract with a client
Upload and share files with your client or a team
Create and share invoices
Pay invoices
Fill out an onboarding form

Try Assembly for free for 14 days and see if it’s right for you.

Assembly reviews

Assembly has hundreds of satisfied users who happily share their feedback on review platforms. As of September 2024, Assembly has the following rating on Capterra and G2:

G2: 4.8 out of 5 stars (from 164+ user reviews)
Capterra: 4.9 out of 5 stars (from 20+ user reviews)

Todoist

Best for: An application to create to-do lists
Free trial: There’s a free plan for up to five personal projects
Pricing: Starts at $5 per month

Benefits of Todoist

You can create tasks with due dates, priorities, labels, and subtasks
Collaboration features that allow users to share tasks and projects with others
Availability on desktop, mobile (Android and iOS), web, browser extension, and even wearables

Todoist reviews

As of September 2024, Todoist has the following rating on Capterra and G2:

G2: 4.4 out of 5 stars (from 798+ user reviews)
Capterra: 4.6 out of 5 stars (from 2,463+ user reviews)

Teamwork

Best for: Task management software to organize tasks, collaborate, and track project progress
Free trial: 30-day free trial, no credit card required
Pricing: Starts at $13.99 per month

Benefits of Teamwork

Unlike Todoist, Teamwork.com is specifically designed to manage teams’ day-to-day timing and capacity. Team leaders can also easily plan future projects and assign employees to any tasks.

Teamwork reviews

As of September 2024, Teamwork.com has the following rating on Capterra and G2:

G2: 4.4 out of 5 stars (from 1,132+ user reviews)
Capterra: 4.5 out of 5 stars (from 874+ user reviews)

Trello

Best for: A list-making application developed by Atlassian
Free trial: There’s a free plan with unlimited cards with up to 10 boards per workspace
Pricing: Starts at $5 per month

Benefits of Trello

Its dashboard allows real-time collaboration with clients, where you can assign tasks, set deadlines, and monitor progress
Tasks are organized into lists and cards, making it simple to track what needs to be done

Trello reviews

As of September 2024, Trello has the following rating on Capterra and G2:

G2: 4.4 out of 5 stars (from 13,603+ user reviews)
Capterra: 4.5 out of 5 stars (from 23,227+ user reviews)

Notion

Best for: A productivity and note-taking web application
Free trial: There’s a free and unlimited plan for individuals
Pricing: Starts at $12 per seat monthly

Benefits of Notion

Offline access, letting you keep working without an internet connection
Team collaboration is seamless, with options to share pages, leave comments, and track edits in real time

Notion reviews

As of September 2024, Notion has the following rating on Capterra and G2:

G2: 4.7 out of 5 stars (from 5,774+ user reviews)
Capterra: 4.7 out of 5 stars (from 2,264+ user reviews)

Bonsai

Best for: All-in-one business software for freelancers
Free trial: 7-day free trial
Pricing: Starts at $25 monthly

Benefits of Bonsai

Bonsai has been the first task management software I’ve used to create and sign client contracts before switching to Assembly.

Bonsai reviews

As of September 2024, Bonsai has the following rating on Capterra and G2:

G2: 4.3 out of 5 stars (from 101+ user reviews)
Capterra: 4.6 out of 5 stars (from 80+ user reviews)

Asana

Best for: A web and mobile task management platform to help teams organize, track, and manage their work
Free trial: There’s a free plan for up to 10 teammates
Pricing: For individuals, Asana starts at $13.49 monthly, while businesses can get customized pricing

Benefits of Asana

Asana offers a wide range of features for teams, allowing collaboration in real time, assigning tasks, commenting on updates, and sharing files.

Asana reviews

As of September 2024, Asana has the following rating on Capterra and G2:

G2: 4.4 out of 5 stars (from 10,396+ user reviews)
Capterra: 4.5 out of 5 stars (from 12,931+ user reviews)

Nifty

Best for: A project management and collaboration platform for agile teams
Free trial: There’s a free plan to manage two projects. 14-day free trial with no credit card required
Pricing: Starts at $12 monthly

Benefits of Nifty

Some of the key benefits of Nifty:

Combines task management, project timelines, and milestones into one platform
Has a built-in chat, file sharing, and real-time document collaboration for teams

Nifty reviews

As of September 2024, Nifty has the following rating on Capterra and G2:

G2: 4.7 out of 5 stars (from 433+ user reviews)
Capterra: 4.6 out of 5 stars (from 425+ user reviews)

Hubspot CRM

Best for: An online CRM to automatically organize, enrich, and track each prospect
Free trial: There’s a free plan
Pricing: Starts at $20 per one-user seat

Benefits of Hubspot CRM

A detailed client overview dashboard that shows a prospect’s stage and activity is a standout feature.

Hubspot CRM reviews

Hubspot CRM has the following rating on Capterra:

Capterra: 4.5 out of 5 stars (from 4,207+ user reviews)

Zoho Projects

Best for: A task management platform for teams
Free trial: There’s a free plan to manage two projects. 10-day free trial with no credit card required
Pricing: Starts at $5 per month

Benefits of Zoho Projects

Some of the key benefits of Zoho Projects include breaking down complex projects into smaller tasks and creating customizable dashboards and Gantt charts.

Zoho Projects reviews

As of September 2024, Zoho Projects has the following rating on Capterra and G2:

G2: 4.3 out of 5 stars (from 449+ user reviews)
Capterra: 4.5 out of 5 stars (from 651+ user reviews)

Looking for the best task management software?

If I had to choose one, I’d go with Assembly.

I’ve personally used it and like how user-friendly it is. With Assembly, you can easily handle everything from creating contracts and getting signatures to communicating with clients and sharing files.

Marlon Misra Oct 08, 2024

Give the 14-day free trial a try and see how Assembly can help boost your business growth!