20 Best white label project management software: Tested in 2026

I spent weeks testing white-label project management software by comparing branding, features, and pricing, from logo customization to branded mobile apps. These are the 20 platforms worth considering in 2026.

20 Best white label project management software: At a glance

White label project management software covers everything from task tracking to complete client portals with billing and automation. Here's a breakdown of pricing, use cases, and standout features:

1. Assembly: Best for agencies needing branded portals with AI assistance

• What it does: Assembly is a client portal and project management platform in one. It brings together messaging, contracts, billing, task management, file sharing, and an AI assistant so you can manage clients in a single branded portal.
• Who it's for: Service-based businesses and agencies that want a professional, white-label client portal experience without juggling multiple tools.

Assembly offers more than surface-level branding. The Professional plan ($149/month) lets you use your own domain for both the portal and email notifications. The Advanced plan ($399/month) removes all Assembly branding completely.

Key features

• Branded client portal: Custom domain, logo, and colors for a fully white label experience
• Billing and contracts: Built-in invoicing, e-signatures, subscriptions, and payment processing
• Task and project management: Assign work, track progress, and manage deliverables in one place
• Secure messaging: Threaded conversations with clients replace scattered email chains
• AI Assistant: Surfaces client context and history automatically before meetings

Pros

• Full white label branding on the Advanced plan, including a custom domain
• Replaces multiple tools for billing, contracts, messaging, and project tracking
• Clean, modern interface that clients find easy to navigate
• Strong integrations with Airtable, ClickUp, Calendly, Zapier, and Make

Cons

• Full white labeling features require the Advanced plan
• Stronger fit for ongoing client relationships than one-off projects

Pricing

Assembly starts at $39 per month on the Starter plan, with full white label branding available on the Advanced plan at $399 per month.

Bottom line

Assembly works well for service businesses that want a branded client portal with project management, billing, and communication in one place.

2. SuiteDash: Best for budget-conscious teams wanting full branding control

• What it does: SuiteDash combines CRM, client portals, project management, invoicing, and email marketing into one platform with white label features on every plan.
• Who it's for: Small businesses and solopreneurs who want full branding control without paying enterprise prices or per-user fees.

The platform bundles CRM, project management, invoicing, file sharing, and email marketing, so you're not paying for multiple subscriptions.

Key features

• Full white label on all plans: Custom URL, login screen, and mobile app included
• Unlimited users: No per-user pricing for team members or clients
• Client portal with invoicing: Branded space for file sharing, communication, and built-in billing

Pros

• White label features are included on every plan, not locked behind enterprise tiers
• Flat-rate pricing with unlimited users saves money as you scale
• Custom-branded mobile app for iOS and Android

Cons

• Steep learning curve due to the number of features
• Interface can feel dated compared to newer platforms

Pricing

SuiteDash starts at $180/year.

Bottom line

SuiteDash makes sense for small businesses that want full white label control without per-user fees, but the learning curve is real, and the dated interface may slow you down.

3. ManyRequests: Best for design and creative agencies

• What it does: ManyRequests is a client portal and project management platform built specifically for creative agencies. It handles service requests, client communication, billing, and project delivery in one branded workspace.
• Who it's for: Design agencies, marketing teams, and creative service providers who want a dedicated tool for managing client requests and deliverables.

Key features

• Client portal: Branded workspace where clients submit requests and track progress
• Request management: Organize and prioritize incoming client work
• Design annotations: Mark up creative files directly in the platform

Pros

• Built for creative workflows with annotation and feedback tools designed for design review
• Structured around selling defined service packages for productized businesses
• No per-client fees on any plan

Cons

• Full white label requires the $79/month Pro plan to remove all branding
• Starter only allows a max of 2 seats

Pricing

ManyRequests starts at $19/month.

Bottom line

ManyRequests works well for creative agencies selling productized services, but the $79/month Pro plan for full white labeling is a big ask for smaller teams.

4. Clinked: Best for firms needing bespoke portal customization

• What it does: Clinked is a white label client portal focused on secure file sharing, collaboration, and document management. It offers branded mobile apps and private cloud deployment options for firms with strict security requirements.
• Who it's for: Professional services firms, financial advisors, law firms, and organizations that need enterprise-grade security alongside client-facing portals.

Key features

• White label mobile apps: Branded iOS and Android apps on Enterprise plans
• Document management: Version control, watermarking, and audit trails
• Secure file sharing: 256-bit SSL encryption and granular permissions

Pros

• ISO 27001 certified with compliance features for regulated industries
• Fully branded mobile apps available on Enterprise plans
• Detailed audit trail logging for compliance and accountability

Cons

• Starting price of $95/month is higher than many alternatives
• Important features are spread across multiple pricing tiers

Pricing

Clinked starts at $95/month.

Bottom line

Clinked fits firms that need enterprise-grade security and don't mind paying for it, but the tiered pricing requires careful planning to avoid overspending.

5. Teamwork.com: Best for client-facing businesses with billing needs

• What it does: Teamwork.com is a project management platform built for client work. It combines task management, time tracking, resource planning, and invoicing in one system designed for agencies and professional service teams.
• Who it's for: Marketing agencies, consultancies, and service businesses that need to track billable hours, manage client projects, and report on profitability.

Key features

• Time tracking and invoicing: Log hours and generate invoices from tracked time
• Retainer management: Track recurring client budgets and usage
• Resource scheduling: View team capacity and allocate work accordingly

Pros

• Time tracking flows directly into invoicing for billable work
• Profitability reporting shows which clients and projects make money
• Add clients as collaborators at no extra cost

Cons

• Full white label branding requires Enterprise with custom pricing
• Per-user pricing adds up quickly with larger teams

Pricing

Teamwork.com starts at $10.99/user/month.

Bottom line

Teamwork.com handles billable work well, but white labeling requires Enterprise pricing you won't see upfront.

6. ClickUp: Best for teams wanting deep feature customization

• What it does: ClickUp is a feature-rich project management platform that handles tasks, docs, whiteboards, goals, and time tracking. It positions itself as an "everything app" that can replace multiple tools in your stack.
• Who it's for: Teams that want extensive customization options and are willing to invest time configuring a flexible system to match their workflows.

Key features

• Customizable views: List, board, Gantt, calendar, and timeline views for any project
• Docs and whiteboards: Built-in documentation and visual collaboration tools
• Automations: Create custom workflows with triggers and actions

Pros

• More features than most competitors at similar price points
• Flexible customization adapts the platform to match almost any workflow
• Generous free plan with unlimited users and tasks

Cons

• White label capabilities require an Enterprise plan with custom pricing
• Too many options can slow team adoption

Pricing

ClickUp starts at $7/user/month.

Bottom line

ClickUp offers deep customization for teams willing to invest setup time, but enterprise-only white labeling and occasional performance issues limit its appeal.

7. monday.com: Best for visual project tracking for growing teams

• What it does: monday.com is a visual work management platform built around customizable boards. It handles project tracking, workflow automation, and team collaboration with an interface designed for ease of use.
• Who it's for: Growing teams that want intuitive visual project tracking without a steep learning curve, and organizations that prioritize quick adoption across departments.

Key features

• Visual boards: Drag-and-drop interface for intuitive project tracking
• Automations: Build workflows that trigger actions based on status changes
• Dashboards: Aggregate data across boards for high-level reporting

Pros

• Intuitive interface reduces training time for new users
• Works well for marketing, sales, HR, and other departments
• Connects with 200+ tools including Slack, Salesforce, and HubSpot

Cons

• White label requires an Enterprise plan with custom pricing
• Minimum 3 seats on paid plans increases entry cost

Pricing

monday.com starts at $12/seat/month, with a minimum of 3 users.

Bottom line

monday.com excels at quick adoption and visual project tracking, but white labeling sits behind Enterprise pricing.

8. Freedcamp: Best for budget-conscious teams

• What it does: Freedcamp is a project management platform that offers core features at a fraction of competitor pricing. It includes task management, time tracking, file sharing, and project discussions.
• Who it's for: Startups, small teams, and budget-conscious organizations that need capable project management without expensive per-user fees.

Key features

• Task management: Lists, boards, and Gantt charts for organizing work
• Time tracking: Log hours with optional invoicing capabilities
• File sharing: Centralized storage for project documents

Pros

• Paid plans start at $1.49/user/month
• Free plan includes unlimited users and projects
• Focused feature set without overwhelming complexity

Cons

• White label requires an Enterprise plan with a sales conversation
• Smaller integration ecosystem than major competitors

Pricing

Freedcamp starts at $1.49/user/month.

Bottom line

Freedcamp delivers capable project management at minimal cost, but white labeling jumps to Enterprise pricing.

9. ProofHub: Best for centralized task supervision for mid-size teams

• What it does: ProofHub is a project management and team collaboration platform that charges a flat monthly rate instead of per-user pricing. It includes task management, proofing tools, time tracking, and team chat.
• Who it's for: Mid-size teams that want predictable pricing without per-user fees, and organizations that need centralized control over projects and deadlines.

Key features

• Flat-rate pricing: Unlimited users at a fixed monthly cost
• Proofing tools: Mark up images and documents for creative review
• Custom roles: Define permissions and access levels for team members

Pros

• No per-user fees means easier budgeting for growing teams
• White label branding available on the $99/month Ultimate plan
• Built-in proofing tools for reviewing creative work without third-party apps

Cons

• Smaller app integration ecosystem than larger competitors
• No free plan available, only a 14-day trial

Pricing

ProofHub starts at $45/month.

Bottom line

ProofHub's flat-rate model works well for mid-size teams watching costs, but the narrower feature set may not satisfy power users.

10. VivifyScrum: Best for Scrum and Agile development teams

• What it does: VivifyScrum is a project management tool built specifically for Agile and Scrum workflows. It includes Scrum boards, sprint planning, backlog management, and burndown charts.
• Who it's for: Software development teams and Agile practitioners who want purpose-built Scrum tools rather than generic project management features.

Key features

• Scrum boards: Purpose-built boards for sprint-based work
• Sprint planning: Backlog grooming, story points, and velocity tracking
• Burndown charts: Visual progress tracking for sprints and releases

Pros

• Built specifically for Scrum and Kanban workflows
• Team plan allows up to 10 members
• Supports Scrum, Kanban, and hybrid Agile approaches

Cons

• Full white label branding requires the Enterprise plan with custom pricing
• Less useful for teams outside software development

Pricing

VivifyScrum starts at $96/year for up to 10 members.

Bottom line

VivifyScrum is a focused option for development teams running Agile workflows, but white labeling requires Enterprise pricing.